Terms and Conditions

Prior to the first football practice of any season the GYFAC Tartan Organization has spent a substantial portion of the monies paid at registration to conduct the operations of the program. These operating costs include but are not limited to league fees, insurance fees, equipment refurbishing, and new equipment (including uniforms). Upon completing your registration paperwork and submitting required fees, the GYFAC Tartan Organization agrees to start procuring the necessary equipment and paying all season fees for your child. However, we understand that situations out of everyone’s control sometimes require a player to drop from the program. 

Therefore, the GYFAC Tartan Organization will issue a refund based on the guidelines below, no exceptions:

· If I withdraw my child from GYFAC prior to the last sign-up date in May, I am entitled to a full refund less $150.00 administrative fee. 

· If I withdraw my child after GYFAC were required to issue a cut contract for reaching the maximum number of roster spots, I am not entitled to any refund. I understand this date could be earlier than the dates indicated in the above guidelines.

No refunds will be issued for players who do not meet the required GPA of 2.0 prior to the start of the season, who demonstrate chronic absenteeism, or who elect to drop to pursue other sports.

No refunds will be issued until all GYFAC owned equipment previously issued to the participant is returned.

Injury Refund: If my child is injured and cannot continue with the program prior to the first day of the practice (conditioning), I am entitled to a full refund less a one-hundred fifty dollar ($150.00) administrative fee upon timely return of all GYFAC owned equipment previously issued to the participant. The injury must be a doctor documented injury to qualify for this refund. If an injury occurs after the start of the season, which is possible due to the nature of the sport, I understand that I am not entitled to a refund. 

Personality Incompatibility: I understand that the GYFAC Tartan Board, staff and coaches are all unpaid volunteers. I also understand that sometimes disagreements arise between parents and youth sports coaches over a variety of issues. I understand that the GYFAC Organization will not issue any refund whatsoever if I withdraw my child from the program due to personality or other disputes as between or among my child’s coach, myself and/or the GYFAC Executive Board. 

Academics: The GYFAC Tartans and San Gabriel Valley Jr. All American Football and Cheer place a premium on academics. Participation in youth sports and cheer is a privilege, not a right. If, at any time during the season, my child’s grades fall below 2.0 then my child will not be permitted to continue with the program and I will not be entitled to any refund.

Parental Misconduct: If I am asked to leave the program at any time for misconduct, including, but not limited to, a violation of the Adult Code of Conduct, no refund will be issued whatsoever.

Discipline: One of the purposes of youth sports is to instill a sense of order and discipline. I understand that if my child is unruly or excessively disruptive to the point that it interferes with the orderly conduct of the team, his or her coach will first discuss this with me. If my child’s conduct does not thereafter improve, he may be asked to leave the team. I understand that if this occurs, I will not be entitled to any refund. 

Post-Certification: After Certification Day, if my child voluntarily withdraws from the program for any reason, including, but not limited to, a failure to maintain the required GPA, injury after Certification Day or dispute with the GYFAC Organization or any member thereof, then I am not entitled to any refund. 

Payment of Refunds: All refunds will be paid within sixty-five (65) days of the date upon which the participant returns all GYFAC owned equipment previously issued to the participant. Failure to return all GYFAC equipment within two-weeks of leaving the program negates my right to any refund.

Return of Equipment:  One of the largest yearly expenses of the GYFAC Tartan Organization consists of the costs to replace equipment that is not returned. I understand that, regardless of any refund to which I may be entitled, I am responsible for returning to the Organization in good condition all GYFAC owned equipment issued to my child. I understand that I will be financially responsible to the GYFAC Tartan Organization for all equipment that I fail to return which could include GYFAC taking any type of collection and/or legal action to ensure the return of said equipment.